Privacy Policy

Effective Date: July 22, 2025

Last Updated: July 22, 2025

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Talent Scout LLC (“Talent Scout,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring transparency about how we collect, use, and share your personal data. This Privacy Policy explains how we handle data collected through our website www.gettalentscout.com, including when you submit a form, apply for a role, or interact with our services.

1. Who We Are

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Talent Scout LLC
7901 4th ST N, STE 300
St. Petersburg, FL 33702
United States
Email: hello@gettalentscout.com

We operate globally and comply with applicable data protection laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other regional frameworks.

2. Who This Policy Applies To

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This policy applies to:

• Clients and prospective clients engaging our services
• Candidates applying for roles via Talent Scout
• Visitors to our website
  
  

3. Information We Collect

A. Client & Site Visitor Information

• Contact Information (e.g., name, email address, company)
• Communication Details (e.g., messages sent via contact forms)
• Technical Info (e.g., IP address, browser, device)
• Tracking Data (e.g., cookies, usage stats, preferences)
  
  

B. Candidate Information

• Application Data (e.g., resume, portfolio, LinkedIn profile)
• Professional History (e.g., work history, education, skills)
• Communication History (e.g., emails, notes, interview feedback)
• Optional Demographic Info (only if voluntarily submitted)
  
  

4. How We Collect Information

• Directly from you via forms or communication
• Automatically via cookies and analytics
• From third-party sources such as recruiting platforms or social profiles
  
  

5. Legal Bases for Processing (GDPR)

‍ We process personal data under the following lawful bases:

• Consent
• Contract
• Legitimate Interest
• Legal Obligation
  
  

6. How We Use Personal Information

• Respond to inquiries and schedule calls
• Match candidates with roles
• Communicate with candidates and clients
• Improve website and service performance
• Fulfill legal and contractual obligations
  
  

7. Cookies and Tracking Technologies‍

We use cookies and similar technologies to:

• Improve website functionality
• Track site usage via Google Analytics
• Enable session recording (e.g., Microsoft Clarity)
• Personalize marketing content (e.g., Meta Pixel, if installed)

You may manage cookies through our banner or your browser settings. See our Cookie Policy for details.

8. Third-Party Data Processors

‍We may share personal data with third-party processors who support our services, including:

• Google Analytics – analytics
• Microsoft Clarity – session tracking
• Webflow – website hosting and form handling
• Loxo – applicant tracking system
• Google Workspace – email and internal documentation
  
  

All vendors are contractually obligated to protect data.

9. Data Retention‍

We retain personal data only as long as necessary for the purposes described:

Data Type

Retention Period

Contact form submissions

24 months

Candidate applications

36 months or upon request

Analytics data

26 months (default GA setting)

Client records

Service duration + 6 years

10. International Data Transfers‍

We process data in the United States and use Standard Contractual Clauses (SCCs) and other safeguards when transferring data internationally.

11. Your Rights

A. California Residents (CCPA)
You may:

• Request details about collected personal information
• Request deletion of your personal data
• Opt out of any data sale (we do not sell data)
  
  

B. EU/EEA Residents (GDPR)
You have the right to:

• Access your personal data
• Rectify or erase your data
• Restrict or object to processing
• Port your data
• File a complaint with your local supervisory authority
  
  

To exercise your rights, email us at hello@gettalentscout.com.

12. Children's Privacy‍

Our services are not intended for individuals under the age of 16. We do not knowingly collect data from children. If we become aware that we’ve collected such data, we will delete it.

13. Do Not Track Signals

‍We do not currently respond to browser “Do Not Track” requests due to the absence of an industry-standard protocol.

14. Data Security‍

We implement appropriate safeguards to protect personal data, including:

• SSL encryption
• Access restrictions
• Secure cloud-based platforms (e.g., Google Workspace, Loxo)
  
  

However, no system is 100% secure, and use of the website is at your own risk.

15. Updates to This Policy‍

This Privacy Policy may be updated periodically to reflect legal or operational changes. The latest version will always be available on our website. Continued use of the site indicates your acceptance of any changes.

16. Contact Us‍

Talent Scout LLC
7901 4th ST N, STE 300
St. Petersburg, FL 33702
Email: hello@gettalentscout.com